Document management software allows organizations to collect, organize and store files of any type. Its powerful features help to create an effortless workflow, cut down on the manual data entry process, and streamline business processes. It also minimizes conflicting data as well as communication errors and inefficient delays while allowing teams collaborate more efficiently.
Documents can be tagged to help users categorize information and find it easily, whether they’re scanned in or digitally sourced. This feature also simplifies the entire lifecycle of a document, with built-in workflows that automate the process of moving it through pre-defined steps to ensure smooth transition.
In a world where employees frequently work on projects outside of the office–whether it’s for a meeting with a client or a launch of a project, or conference call, document management systems provide a central repository that makes it easy to access and share files from any location. It also eliminates the need to search for files across different devices and apps or cloud-based platforms. This is a huge time-waster that can result in missed opportunities and heightened frustration.
Many document management solutions offer mobile apps that allow team members to capture information from remote locations and then sync to the central repository once internet connectivity is restored. Automated workflows and a safe user-friendly interface help companies increase productivity. Hightail for instance, offers a free plan as well as affordable plans for businesses that are creative and rely on large image or video files. It also supports offline mode, which means that team members can continue working even without an internet connection, and upload their work once they return to work.